Billing

Octotax tracks billing; it doesn't send invoices or take payments. Raise invoices in Xero, QuickBooks or Sage as usual, then record them here.

Set up fees

1. 1Open Billing → Fee schedule and choose Set up fees to start from the quotes on each client's record (each annual quote becomes a monthly fee, as on the engagement letter).
2. 2Edit any fee: monthly, quarterly, annual, per job or one-off.

Each month

• To bill lists who to bill this month and a suggested amount: fees due, jobs completed and ready to bill, and unbilled time for clients billed on time.
• Choose Mark as billed, enter the amount and your invoice number, and pick the time entries it covers. If you bill less or more than the time's value, the difference is recorded as a write-off or uplift.
• Unbilled time shows every client's unbilled time entry by entry. Time can only be billed once; billed time is locked on the timesheet.
• History and recovery shows billed against WIP month by month, and fee recovery by client and by staff member.

Invoices raised in Octotax before billing moved to your own software are kept, read only, under Past invoices.