AML register and checks

Checking a client

1. 1Open the client and go to the AML tab.
2. 2Under AML risk questionnaire, choose Assess now (on the client's behalf), answer each question and choose Record assessment. Or let the client complete it in their portal during onboarding.
3. 3Under Customer due diligence, switch on Photo ID seen and verified and Proof of address verified, and save the photo ID expiry date.
4. 4Add Ongoing monitoring notes (source of funds, enhanced due diligence, anything a supervisor would ask about) and choose Save notes.
5. 5Use Upload evidence to keep copies of ID and other documents with the record.

High-risk clients are due for re-review every 6 months, others every year. When a review is due, the client record shows AML review due and you can choose Start re-assessment. Past assessments are kept under Assessment history.

The register

AML register in the sidebar shows every live client's risk, when they were assessed, the next review, ID and address status, ID expiry and evidence. Use Live clients, High risk, Reviews overdue, AML incomplete and No photo ID to filter. This is the file your supervisory body asks to see.

Octotax records the checks you carry out. It doesn't verify identity electronically, and your own AML policies and supervisory body's rules still apply.